LARGO CRACKER QUILTERS, INC.

P.O. BOX 5205

LARGO, FL 33779

MINUTES

Board of Directors Meeting

August 2, 2010

The meeting was called to order at 11:30 AM.  In attendance were Susan Cobb, President; Annette Kocsis, Treasurer; Nancy Nelson, Registered Agent; and Marlene Hooten, LCQ Webmaster.

The purpose of the meeting was to address suggestions and concerns raised by Marlene Hooten, in her capacity of webmaster of our web site (largocrackerquilters.org) as outlined in her submitted notes made an attachment to these minutes.

Susan Cobb announced that she had spoken with the current Philanthropic Committee chair, Jane Jacobsen about updating the Charities tab.  The information currently posted is two years old.  Jane is compiling the new information and will submit it to Marlene as soon as possible.

Susan Cobb asked that minutes from business and board meetings be posted but that these tabs be moved to the Members Only section of the site, which requires a password for access.  This was unanimously agreed to by the members present.  It was agreed also that all web site content should be posted with understanding that the security we have is not that hard to circumvent and that all content should be posted with the awareness that it could be viewed by the general public.  The Secretary will be instructed to send completed minutes to the President, who will read them for accuracy, then approve them and send them on the the Webmaster for posting.  In the event that corrections are needed, the Secretary will make those corrections and re-submit the Minutes for approval before posting on the website.

On the issue of whether to set up links to other sites on our website, it was decided that Marlene should immediately set up links to all the Pinellas County guilds, the SSQA (Sunshine State Quilters Assn.), the NQA (National Quilters Assoc.) and The AQS (American Quilters Society).  It was deemed that no other links are necessary at this time.  The last three entities are all organization of which LCQ is a dues-paying member.

It was unanimously decided that LCQ will not apply for a Facebook  or other social-networking account at this time.  There was no benefit seen for for doing so and additionally it would require someone willing spend a lot of time updating the page and corresponding with other “friends”.

In response to a suggestion that Joan Scaffidi’s periodic newsletter/update be posted in the “News” tab of the website, it was decided that, for now, the update is reaching everyone who has an email account, which would be the same group that would access the website, and therefore it will not be posted there.  If it was it would need to be edited for consumption by the general public, whereas right now it is more of an informal memo to our members only.

Concern was expressed that the Calendar be kept updated and current.  It was agreed that this is one of the most important sections on our site.  Program chairs   will be asked to make sure that this is done.  This section is used and relied upon by our members, but is also used by visitors to our site and is often the basis of their decision to visit our guild in person, which may lead to possible new membership.

Marlene suggested adding a “Photo Album” tab to our website, which would be a good way to display pictures taken by our Historian and could be either part of the News tab or a stand-alone tab.  It was decided that we should try to create a Website Committee who would work out the detail of how the site should look and what content should be included.  Some of what we have now was set up by Marlene and her daughter as an EXAMPLE of what could be, and we have, by and large, left it as she created it.  The Website Committee should decide on a format and set up procedural rules for posting items to the site.  The Webmaster should not have to make the decision of what to include and what not to include.  The committee should comprise at least two people who have an interest in becoming Webmaster at some future date, our current Webmaster not wishing to be “Webmaster for Life”

Until a committee can be formed to set up procedures, it was decided unanimously that any submission to the site should be first approved by the President.  This would ensure that a second pair of eyes sees the proposed posting and the President usually has a better overview of what the guild as whole has going on and can sometimes better idea of what effect, good or bad, that the posting would have on the guild from the standpoint of community reaction and feedback, and from a legal standpoint.

Our business having been concluded, the meeting was adjourned at 12:15 PM.

Submitted by:

_____________________________________

Susan Cobb, President