The meeting of the board for the Largo Cracker’s 2009 Quilt Show, to be held January 30-31, 2009 with set up Jan.29, 2009
Was called to order by Susan Cobb, Chairman at 10:25 am, October 8, 2007.
Present in addition to Susan were Nancy Nelson, advisor, Joan Scaffidi, vice chairman, Yoshiko Killmeyer, treasurer, Bernice Spearel, secretary, and committee chairs, Betty Sarine, Pat Held, Marlene Hooten,Annette Kocsis, Lydia Nader, Carolyn Kavunedus, & Grace Birkett.
Yoshiko showed her chosen equipment, which is an abacus.
Packets were given to each, containing a list of committee chairs committee duties, event schedule blanks, standing rules, and a meeting agenda.
Next meeting date is set for Nov.26th, subject to adjustment.
At this time, we will review and ask any questions.
Treasurer reports a balance of $1505 in the quilt show account.
Regarding the Opportunity Quilt, the Quilt Mother, Donna Lancaster, Has been ill. However she called and said she expects to return to Florida mid-December. When it needs to be done and ready to show, and where it will be shown were discussed.
The poster will be same as one used for last show, with some minor adjustments.
Bookmarks need a new Map, which Marlene agreed to provide.
The show will be advertised on the church’s sign the week of the show.
Joan is looking into new publicity venues.
The goals of the show were discussed and increasing membership, and to promote education were mentioned as two.
Ideas to promote more traffic through the show were discussed.
When vendors were discussed, the point was made that the local shops say, “You already shop here—I don’t need to be there.
It would seem that the vendors need to be from other areas.
Vendors will make their own decision about participating. This is in re: machine dealers.
They have been alerted as to the show dates.
The question was raised as to the need to incorporate more crafts.
The name of the show will be “Celebrate the Quilt—Explore the Art V". It was decided not to use a specific theme.
Re: Opportunity Quilt proceeds---discussed and decision made that they will go to RCS, as in the past. Motion made by Betty Sarine, seconded by Pat held, passed unanimously. When the proceeds are totaled, the club will decide if monies should be divided to specific areas, i.e.—food bank
Method of hanging quilts was discussed and tabled.
It was decided to ask for a membership vote on whether members should be required to buy an entrance ticket.
The price of admission tickets was discussed, and voted on. Motion made by Lydia and seconded by Pat Held that the price be $6.00. Unanimously approved.
The standing rules have been amended to read as follows:
Quilts shown in previous biennial LCQ shows are ineligible.
The percentage of proceeds of things sold in the silent auction or in he boutique will be 20% to the club and 80% to the owner.
Meeting adjourned at 12:00 noon.
